5 Digital Theatre Projection Tips for Theatre, Ballet and Dance Companies and Schools

5 Theatre Projection Tips

(Full original article)

Creativity Disclaimer: You don’t have to be a tech professional to make projections work for you!

The quality of your equipment, and your tech expertise, only matter so much—the most important thing is storytelling. With projections, your only limits are the limits of your creativity. When combined with your other design elements (actors, lighting, costumes, set, props, etc.), projections can expand your ability to tell your story, even if you don’t have state-of-the-art equipment in your booth.

Take photography as an example: you can own the most basic and inexpensive polaroid camera, but with the right vision, passion, and creativity you can compose beautiful, striking images. We also know that even with the most expensive camera equipment, it’s possible to shoot mediocre pictures. Your vision is what matters most, and your commitment to bringing it to life on stage!

That being said, there are certain requirements to make projections work well in your space, but the best way to discover these is to get in there and try it. Be creative! Get your hands on the best projector, screen and laptop you can, set it up in your theater, and play. Tweak projector settings, try different images, adjust your theater lighting. You can research online all day and take other directors’ advice, but there is no substitute for seeing projections in your own space and making adjustments based on what you see. Don’t be afraid to delegate to a student, volunteer or tech to try it out for you. You will keep learning and discovering ways to make it look better for the next show; but you have to start somewhere!

1.) What should I use for a projection screen?

Screens are everywhere! Anything can be a screen. Anything. Generally you want it to be light-colored (like a white, cream or very light gray) and reflective. But you can use everything from walls to ceilings to curtains to bedsheets to professional-grade material from Rosebrand. Here are a few options:

• A blank wall
• Sewn-together sheets
• Sewn-together shower curtains (for rear-projection)
• A surface painted with Screen Goo (a special paint that makes any surface a projection surface)
• Your existing cyclorama
• Fabrics like muslin from RosebrandRoscoe, or Gerriets
• Material specific to projection from the same companies

Hang the material or stretch it around a frame. Some groups have even built their own frames out of wood or PVC piping. There are a lot of decent DIY (Do It Yourself) videos on YouTube that can help, like this one.

2.) What projector should I buy?

The truth is, many projector types will get the job done. What do you need to make it work? If you are purchasing a new projector, there are lots of specs to consider, and so many levels of pricing, it’s like buying a car. But when you get right down to it, all you really need is a projector of basic-to-good quality. You can always level-up later, as your productions’ value (and budget) grows and your tastes become more refined.

The most important thing with projectors is BRIGHTNESS. Brightness is key. Buy, rent, or borrow the brightest projector you can. This will help the image show up in the presence of ambient and stage lighting in your theater.

Technically speaking, projector brightness is measured in ‘lumens.’ If you’re in a small space, and you can control your lighting, you can get away with 2,500 to 3,500 lumens in your projector. For mid-sized to large spaces like a high school or auditorium, you’ll want a minimum of 5,000 lumens. Our motto is always “the brighter the better.”

When it comes to other technical specs, just use common sense, or ask someone technical you know. There are customer reviews to look at, and also a lot of other schools, universities, and theatre companies that can offer up ideas and advice from their own experience.

Here are a couple projectors that come highly recommended in a lower price range. (If you want to go all in and purchase any 10,000+ lumen options, you’ll want to consult with A/V professionals first.)


Optoma EH412ST (Short-throw projector) — 4,000 Lumens
Check it Out Here on Amazon


Viewsonic LS810 — (Ultra-Short Throw) 5,200 Lumens
Check it Out Here on Amazon

BenQ LH890 — (Ultra-Short Throw) — 4,000 Lumens
Check it Out Here

(Quick Note: These are on the lower end for lumens, but they make up for it by being closer to the screen, which makes the image brighter and less affected by other lighting.)

3.) How do I keep the projection image from washing out?

Your best bet is to keep ambient light and stage lighting from pointing directly at your screen. Focus your lamps about 5 ft off the screen if possible. You can do this by adjusting them down or using the barn doors to control the light spread. You can try using light trees in the wings as well, as an alternative to overhead lamps. Or use any combination of these things—whatever works best in your space to give you the brightest picture.

And don’t forget, a bright projector is key! Even traditionally painted backdrops start to wash out if they are saturated with too much light, so don’t worry about it too much. Just try to balance the amount of light and the direction of your stage lighting.

4.) How do I keep actors’ shadows off the screen?

Keep your projector up high and tilt it down toward the screen. The closer to the screen the better. You can mount your projector from a light bar, or house ceiling in some cases. You’ll need to use your projector’s ‘keystone’ setting to correct the image in this case.

Also, consider a short-throw projector or lens. It cuts down the distance that the projector has to be from your screen, while still displaying a large backdrop image. If you have room backstage or could ‘float’ a screen forward, try rear-projection, which means placing the projector at the back of the stage and projecting forward on your cyc or screen. Your screen will have to be a little transparent for this to work, like a normal cyc, but not so much that you see the projector light through it.

5.) I have the projection images. How do I project them?

Put your images into a slideshow software like Powerpoint or Keynote on a laptop. (QLab is a professional option if you want to level up). Connect the laptop to the projector. If you use a long cable, you can keep your laptop up in the tech booth so that the student or technician running it can collaborate with the lighting and sound technicians. You may want to put black slides in between your images for blackouts or even use the software’s built-in fades for smooth transitions between scenes. You can also drag animated movies or videos into Powerpoint or Keynote as a part of your presentation.

Do you need projections for your show? We’re not ashamed to say this is what we do! And we LOVE it!

We design still and animated theatre projections for schools, community theatre groups, and professional theatre, ballet, and dance companies. If you’re looking for something pre-designed and affordable, check out our collection here. If you’d like to explore a custom project with us, get in touch here. It’s never too soon to start dreaming big!

1 Response

Eve Mitchell
Eve Mitchell

May 30, 2021

My community is doing a theatre project and I am in charge of the projector. I appreciated your advice about how to keep shadows off the screen. These tips were super helpful, thank you! http://www.nashvillesmedia.com/rentals

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